AI InvoiceCoding

The Only AI That Codes Construction Invoices Across All Four Fields

Job number. Cost code. GL account. Phase code. Generic AP tools handle one. Your team handles the rest manually — 5 to 15 minutes per invoice, 25-35% of their time. AI InvoiceCoding automates the full four-field lookup, configured to your cost structure, working alongside your existing ERP.

78-80%Cost Reduction
$3.29Cost Per Invoice
< 4 WksTime to ROI
~0%Error Rate
DocumentCoded Output
InvoiceINV-2847
Martin Bros Construction Supply
PO-782103/04/2026
Framing Lumber 2x6x16 KD SPF$4,320.00
240 EA
Simpson Strong-Tie H2.5A$186.00
120 EA
Tyvek HomeWrap 9x150$474.00
3 RL
R-30 Kraft Insulation Batts$1,632.00
48 PK
Total$6,612.00
Job Number96%
Cost Code91%
GL Account88%
Phase Code67%
Trusted by teams
running these ERPs
Sage 300 CRE
Viewpoint Vista
JD Edwards
CMiC
Acumatica
QuickBooks
Yardi
Buildertrend
Sage 300 CRE
Viewpoint Vista
JD Edwards
CMiC
Acumatica
QuickBooks
Yardi
Buildertrend
Why Invoice Coding Resists Automation

Four Fields. Zero Generic Tools That Handle Them All.

Every AP automation tool on the market automates the workflow around coding -- scanning, routing, approval. But the coding step itself? The four-field lookup your AP team does hundreds of times a month? That stays manual. Here is why.

Job / Lot Number

No industry standard. Vendors reference POs, addresses, or community names -- rarely the job number your ERP expects.

PO-28471142 Oak Ridge CtLot 142-B

Cross-references vendor, address, and PO data against your active job list.

Job Number96%

Cost Code (CSI-Based)

200-500+ codes across divisions. Same material, same vendor -- different code depending on phase, contract, or division.

CSI-032000312003-1200

Learns your historical coding patterns -- vendor mappings, exceptions, division rules.

Cost Code91%

GL Account

Depends on cost code, entity, and charge type. Generic AP tools handle office supplies -- not multi-entity construction accounting.

5100Expense-MaterialsGL:5100.300

Maps GL accounts using full context -- cost code, entity, job type -- not just vendor name.

GL Account88%

Phase Code

Same vendor, same invoice -- different phase code depending on the lot's construction stage. Invisible to tools that only read the invoice.

Phase 3Rough-InSTAGE-R1

Integrates with your job schedule to assign phase codes by construction stage.

Phase Code67%
From Upload to ERP in Four Steps

Your Team Stays in Control. The AI Does the Lookup.

AI InvoiceCoding is a Done-WITH-You system. We build and train the automation on your cost structure. Your team reviews and approves every prediction before it enters your ERP.

Step 01

Invoices in, however they arrive

Scanned mail, emailed PDFs, vendor portals -- AI InvoiceCoding ingests them all. No change to your intake process.

Step 02

Four fields predicted in under two seconds

Job number, cost code, GL account, and phase code. Based on your historical coding patterns, vendor mappings, and active job data.

Step 03

Your team reviews with confidence scores

High-confidence predictions get batch-approved. Low-confidence items are flagged for manual review. Your team handles exceptions -- not data entry.

Step 04

Coded invoices sync to your ERP

Sage 300 CRE, JD Edwards, or Viewpoint Vista. No double entry. No export files. Ready for approval routing.

Incoming Invoices
invoice_2847.pdf
420 KB -- Processing
po_receipt_441.pdf
1.2 MB -- Queued
lumber_delivery_092.pdf
890 KB -- Queued
Prediction Results
1.8s
Job Number2847-RES97%
Cost Code31-20094%
GL Account502091%
Phase Code03-FND72%
invoice_2847.pdf3 of 4 high confidence
Review Queue
Batch Approve
Turner Bros Electric
2847-RES$14,200
Approved
Mesa Supply Co.
2851-COM$3,840
Approved
Drywall Contractors Inc
2847-RES$8,100
Review
Acme Plumbing Supply
2863-RES$2,490
Approved
3 auto-approved1 flagged for review
Sync Status
Complete
Synced to Sage 300 CRE
3 invoices coded and exported
invoice_2847.pdfJust now
po_receipt_441.pdf2m ago
lumber_delivery_092.pdf4m ago
Deployment Modes

Start With Oversight.
Scale to Autonomy.

Start in Supervised mode. When your team trusts the predictions, transition to Autonomous. Or stay supervised permanently.

Invoice
$4,280.00
Supervised

AI Suggests. Your Team Confirms.

Review Queue3 pending
invoice_2847.pdf91%Review
invoice_3102.pdf67%Review
invoice_1955.pdf88%Review
Autonomous

AI Codes. Team Handles Exceptions.

Auto-Approve Queue2 approved
invoice_2847.pdf96%
invoice_3102.pdf67%Review
invoice_1955.pdf91%
Sage 300 CRE
JD Edwards
Viewpoint Vista
AI InvoiceCoding
Live
47
Today
44
Coded
94%
Accuracy
VendorJobCost CodeStatus
Turner Bros Electric2847-RES31-200
Coded
Mesa Supply Co.2851-COM09-440
Coded
Drywall Contractors2847-RES29-100
Review
Syncing to Sage 300 CRE
Works With Your ERP

Connects to the ERP you already use

An add-on layer, not a platform migration. Reads your chart of accounts, writes coded invoices back in your system's format.

Book a Demo
Trusted by teams
running these ERPs
Sage 300 CRE
Viewpoint Vista
JD Edwards
CMiC
Acumatica
QuickBooks
Yardi
Buildertrend
Sage 300 CRE
Viewpoint Vista
JD Edwards
CMiC
Acumatica
QuickBooks
Yardi
Buildertrend
THE NUMBERS

What Changes When the Coding Step Is Automated

78-80%Cost Reduction
~2 secPer-Invoice Processing Time
< 4 WeeksTime to Positive ROI
Near-ZeroError Rate
PILOT RESULTS

Real Results From Real Clients

See how businesses like yours are saving time, cutting costs, and scaling operations with custom automation.

Chesmar Homes logo
Chesmar HomesTexas Homebuilder
0%ROI
0%Time Reduction
0+Hrs Saved/Mo

"We went from coding every invoice by hand to verifying AI-coded invoices."

BOOK A DEMO

See AI InvoiceCoding on Your Invoices

Book a demo and we'll walk you through how InvoiceCoding works on your actual invoices. See the AI predict cost codes, flag exceptions, and integrate with your ERP -- live, on your data.

01
Free Pilot
100+ real invoices processed at zero cost
02
Parallel Run
50% pricing alongside your current process
03
Full Deployment
Month-to-month after pilot. No long-term contract.
Free pilot on your real invoices
Parallel run at 50% pricing
ROI guarantee per engagement
Month-to-month, no lock-in